Six things to consider when scoping your project
1. What are you trying to achieve?
Setting out a clear vision for your project is important. What are you trying to achieve at the end of this project what result do you want 12 or 18 months later. You should break this down, for instance what are you trying to achieve with the technology you are rolling out, what staff change are you seeking to complete, what information are you looking to gather etc.
2. Focus initially on the minimum viable product.
It is better for you to focus on the minimum viable product and deliver this, rather than promise to achieve everything and fail to do so. You can always add further scope as you go along, if there is time and money to do so. That being said, it’s a good idea to think about the additions you could make, so you can add these quickly when the time arises.
3. Do you have the internal resources to deliver?
The current workloads of internal staff need to be considered when allocating their time to your project. We have seen many projects fail because staff were not consulted and simply do not have the time to commit to make the project a success. Back filling, and secondments to the project should be considered in order to free up staff.
4. Do you have the time to deliver your vision?
Be realistic about your aims and timelines and consider which is most important. If your primary aim is to get your system live as soon as you can, then you will need to accept that the scope of what you achieve will be reduced. If achieving that scope is more important, then you may need to change your timeline.
5. Produce clear documentation.
Easy to say and tricky to do, but a clear document written in a way which everyone will understand and is signed off by your Project Board will save you many issues in the long run.
6. Get your Governance right.
Your Project Board needs to consist of people with the authority to oversee the elements you are delivering. They should not be the people on the ground delivering the project because you need objective views and someone to step in if the ground is not delivering.